Datarooms
One room per customer, project or department, with its own permissions, versions and instructions for the AI.
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Documents in order. Customers in the loop.
One dataroom per customer and project, shared via Relay without an account, and every answer with its source.
- Hosted in the EU
- On your own infrastructure if you prefer
- From €30 per user and month
DataroomCustomer: Example CorpProject Hall 3
Plans · Minutes · Customer uploads
Service contract
Relay · shared with Example Corp until Dec 31 · 2 new documents
Customer view
By when do defects have to be reported?
Within 5 working days after acceptance, in writing to the project management.
Source: Construction contract Hall 3, p. 12
Why AITEZA
AI assistants only help your own team. File sharing and dataroom tools don't understand your documents. AITEZA brings both together in one room.
01
Structure, not storage
One dataroom per customer, project or department, with its own permissions, its own instructions for the AI and its own choice of models. Import existing folders with a ZIP upload.
02
Your customer is part of it
Relay gives customers and partners access to exactly their room: no account, with an end date, every change visible immediately. What the customer uploads lands in the same room.
03
Answers with proof
AITEZA answers only from the documents in the room. One click on the source opens the original at the highlighted passage.
  AITEZA | AI assistants like Copilot | File sharing & dataroom tools | |
|---|---|---|---|
| You decide which documents are searched: only the customer or project room you choose | Yes | No | No |
| Customers and partners join without an account and always see the latest version | Yes | No | Partly |
| Plans, drawings and photos become lasting knowledge in the dataroom | Yes | Partly | No |
| Checks against fixed criteria, result as a table | Yes | Partly | No |
| Documents structured by customer, project and department | Yes | No | Yes |
| Free choice of AI models, hosted in the EU or on your own infrastructure | Yes | Partly | Partly |
Features
Relay
Share a dataroom with customers and partners: no account needed, with an expiry date, uploads and questions straight to the documents.
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Answers with sources
AITEZA searches your documents on its own and answers with sources. One click opens the original at the right passage.
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Images and drawings
AITEZA understands plans, drawings, charts and photos and keeps what it sees as knowledge in the dataroom, for the whole team.
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Documents in your design
Create Word, Excel and PowerPoint files in your company style and translate files including PDF, with your own terms and the layout intact.
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Workflows
Check contracts, quotes and certificates against the same criteria every time. The result comes as a clear table.
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Control and security
Hosted in the EU or on your own infrastructure, audit log, costs in euros per person and free choice of AI models.
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Prompt library
Save good instructions for the AI once and reuse them across the team. AITEZA can even write them for you.
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Connects to your apps
Using the open MCP standard, you connect AITEZA directly to SharePoint, Outlook, calendars, Jira and many other systems. Everyone only sees what their own account is allowed to see.
SharePoint
Outlook
Microsoft Teams
Google Drive
Gmail
Google Calendar
Slack
Notion
Dropbox
Confluence
Jira
HubSpot
Any service with an MCP server can be connected. Hundreds more apps are available via n8n.
Security and data protection
Your documents stay in Germany and under your control. AITEZA is built for confidential business data from the ground up.
Hosted in Germany
The application and your files are stored in data centres in Frankfurt am Main. The AI models run in EU regions.
On your premises if you prefer
As your own private cloud or on-premise on your hardware. Optionally with your own AI model, so no data leaves your network.
GDPR compliant
Data processing agreement under Art. 28 GDPR and an open list of all subprocessors.
No training on your data
Your documents and questions are never used to train AI models.
Permissions down to the dataroom
Roles for people and groups, external shares with an expiry date. Single sign-on with multi-factor authentication in the Enterprise plan.
Fully logged
The audit log shows who did what and when. Chat content is not recorded.
Pricing
SaaS
AITEZA cloud, ready to go
55 €/user /month
- Operation, maintenance and updates by us
- Document processing, support and servers included
- No setup fee
- Base fee: 199 € per month
- plus LLM token costs based on usage
Standard
RecommendedVirtual private cloud, managed by us
30 €/user /month
- Your own, separate server environment
- Maintenance and updates by us
- Up to 200 users
- GDPR compliant, full control over your data
- Maintenance and updates: 89 € per month
- Setup and training: 5,000 € one-time
- plus external server costs and LLM token costs based on usage
Enterprise
On-premise on your hardware or private cloud
40 €/user /month
- All Standard features
- Maintenance and updates by us
- Single sign-on (SSO) and your own branding
- Unlimited users
- Maintenance and updates: 89 € per month
- Setup and training: 5,000 € one-time
- plus external server costs and LLM token costs based on usage
Relay add-on: Share datarooms with customers and partners, from €6 per licence and month. Unlimited shares and guests.
All prices plus VAT. LLM token costs are billed by usage on every plan, Standard and Enterprise add external server costs, visible in euros at any time. Training, data import and workflows billed by effort.
Calculate your costsFrom the blog
Practical insights on datarooms, customer portals and secure AI at work.
Book a call
30 minutes, no strings attached: we show you AITEZA with an example from your daily work, such as a customer room with Relay.
