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Every customer, every project: all documents in one room.

General AI assistants search everything a person has access to. AITEZA works differently: a dataroom holds exactly what belongs to one customer, project or department, from contracts and emails to drawings, photos and audio recordings. You pick the room, and AITEZA answers from those documents only. When needed, you share the same room with your customer.

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Why you need it

  • Structure that grows with you

    Nest rooms as deep as you need, for example customer, project, construction phase. Bring over existing folders with a single ZIP upload.

  • Everyone sees what they should

    Grant access per room to people or groups as owner, editor or viewer. If you like, permissions apply to all sub-rooms automatically.

  • Knowledge stays in the company

    When someone leaves, their documents stay in the room. New colleagues simply ask instead of spending weeks reading up.

  • No version gets lost

    Every file has a version history. View and restore earlier versions, or let AITEZA compare them for you.

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How it works

Kessler EngineeringDatarooms
Stadtwerke LindauCustomer · 2 peopleBauer ChemieCustomerHRInternalJWAKPump station NorthContractMinutesOfferMailSite photoCallP&IDContractMailPolicyFormChatStadtwerke LindauWhich warranty perioddid we agree?5 years from acceptance,starting at handover.Contract.pdf · §7Click a room to ask it
05The answer comes from that room only, with its source. Click another room to ask it instead.

What AITEZA can do

  • PDF, Word, Excel, PowerPoint, OpenDocument, emails and images
  • Audio recordings are transcribed and become searchable
  • Read in web pages, including subpages if you want
  • ZIP, 7Z and other archives are unpacked on upload
  • Permissions for people and groups, inherited by sub-rooms
  • Custom AI instructions and model choice per room
  • Version history for files, images and web pages

Use cases

How teams use this feature in their daily work.

01

Client files at a tax practice

The situation
Tax assessments, receipts, correspondence and notes on one client sit in different folders and inboxes. Whoever covers for a colleague has to dig through all of it.
How AITEZA helps
Each client gets a dataroom with a sub-room per year. Emails, assessments and receipts live there together. The colleague covering simply asks AITEZA and gets the answer with its source.

What is the deadline for objecting to the 2025 tax assessment for Example Corp?

According to the notice of appeal rights, an objection must be filed within one month of notification. The assessment is dated 4 March, and the file notes 7 April as the deadline. Assessment_2025_Example_Corp.pdf, p. 3; Deadlines_2026.xlsx, row 14

02

Property files in property management

The situation
Leases, declarations of division, resolutions and maintenance contracts are scattered. Owners and tenants ask questions, and answers take days.
How AITEZA helps
One dataroom per property with a sub-room per unit. Staff ask directly and get the answer with a reference to the minutes or the contract.

According to the resolution, who pays for the new door intercom?

Under item 6 of the owners' meeting on 12 May, the cost is split among all owners according to their ownership shares. Minutes_owners_meeting_2026_Example_Street_8.pdf, p. 4, item 6

Frequently asked questions

More features

See AITEZA with your own documents.

In a short demo we show you how AITEZA works with your files. Hosted in Germany, GDPR compliant.

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