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Your files stay where they are. AITEZA stays up to date.

You do not have to upload your files again. Connect a dataroom to a folder in OneDrive, SharePoint, Google Drive, Dropbox or Nextcloud, to an S3 bucket or to a share on your file server. AITEZA takes over the files and keeps the room current: new files are added, changed files get a new version, deleted ones disappear. Before that, AITEZA suggests skipping old versions, copies and temporary files.

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Why you need it

  • Start with what you have

    Years of project folders are available in AITEZA without anyone uploading files one by one.

  • Always the current state

    Whoever works in the usual folder also updates the dataroom. Answers are based on the latest version.

  • Less clutter

    Copies, old versions and archive folders can stay out, so answers do not rely on outdated documents.

  • Permissions respected

    The sync only sees what the connecting person may see in the service.

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How it works

Orlinger EngineeringHall NorthCloud storage
ConnectionsOneDriveSharePointGoogle DriveDropboxNextcloudS3 bucketFile server (SMB)ConnectedFolderProjects2025-14 Hall NorthPermitPlansInclude subfoldersPreviewFile list only, nothing downloaded1,240 to take over312 to skipBuilding_permit_2025-11.pdftake overPlan_C_hall_section.pdftake overPlan_B_hall_section.pdfolder versionQuote_Kelvo (copy).pdfduplicateold/archive folder~$Costing.xlsxtemporaryBuilding_permit_addendum.pdfNEWDataroom Hall NorthSynced 2 min ago · next in 28 min
05From then on the room stays current. New files arrive with the next sync.

What AITEZA can do

  • OneDrive, SharePoint, Google Drive, Dropbox, Nextcloud, S3 and file servers (SMB)
  • Sync every 30 minutes or right away with one click
  • Preview before the first sync: how many files are taken over and how many are skipped
  • Optionally skips archive folders, duplicates, older versions and temporary files
  • Subfolders become sub-rooms
  • Sync runs with your own account and your permissions in the service
  • Pause, resume or disconnect without losing files already taken over
  • Included in the Enterprise plan

Use cases

How teams use this feature in their daily work.

01

Project folders from the file server

The situation
An engineering firm has kept its projects on a file server for years, with many versions of the same plans and folders called “old”.
How AITEZA helps
The firm connects the project folder to a dataroom. The preview skips archive folders and older versions; afterwards AITEZA keeps the room current by itself.

02

Client files from SharePoint

The situation
A tax practice keeps its client files in SharePoint and does not want to store anything twice.
How AITEZA helps
Each file is connected to a dataroom. New letters from SharePoint can be searched in AITEZA after the next sync.

More features

All 17 features

See AITEZA with your own documents.

In a short demo we show you how AITEZA works with your files. Hosted in Germany, GDPR compliant.

TRY NOWBook a demo