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Every property with all its leases, minutes and statements at hand.

Leases, declarations of division, resolutions, maintenance contracts and statements: property managers and owners work with thousands of documents. AITEZA organises them per property, answers requests with sources and shares documents with owners and advisory boards.

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Use cases

How teams in this industry work with AITEZA.

01

Answer tenant and owner requests quickly

The situation
Every day there are questions on service charges, notice periods or resolutions. The answer is in contracts and minutes that first have to be found.
How AITEZA helps
Every property has a dataroom with a subfolder per unit. AITEZA finds the answer in the lease, the declaration of division or the minutes and names the source.

May a wallbox be installed in the underground car park at Example Lane 5?

Yes. The owners' meeting on 18 June 2025 approved the installation of wallboxes at the expense of the respective owner. An application to the management with a quote from a qualified installer is required. Minutes_owners_meeting_2025_Example_Lane5.pdf, item 6

02

Share documents with owners and advisory boards

The situation
Before the owners' meeting documents are sent by post or as large email attachments. Questions come in one by one.
How AITEZA helps
With Relay owners or the advisory board get access to the meeting documents, without an account and with an expiry date. They can ask questions themselves and are notified about new documents.

How much is planned to be added to the maintenance reserve in 2026?

The 2026 budget plans an addition of 24,000 €, which is 1.20 € per square metre of living space per year. That is 4,000 € more than the previous year. Budget_2026.xlsx, sheet Reserves

03

Check contracts and statements consistently

The situation
Maintenance contracts, insurance policies and service provider quotes expire or renew without anyone noticing. Statements have to be checked line by line.
How AITEZA helps
A workflow checks all contracts of a property for term, notice period and price adjustment. The result is a table you can pass on as Excel in your corporate design.

Which maintenance contracts at Example Lane 5 can be terminated at year end?

Two contracts: the lift maintenance contract with three months' notice to 31 December and the gardening contract with six weeks' notice. The heating contract is fixed until the end of 2027. Workflow contract review, dataroom Example Lane 5

More examples from practice

  • Create property brochures and descriptions in your layout
  • Check leases for index clauses and stepped rents
  • Search the collection of resolutions by topic
  • Store and find handover reports and photos per unit
  • Provide documents to buyers during a sale

The features behind it

  • Datarooms

    One room per customer, project or department, with its own permissions, versions and instructions for the AI.

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  • Relay

    Share a dataroom with customers and partners: no account needed, with an expiry date, uploads and questions straight to the documents.

    Learn more

  • Answers with sources

    AITEZA searches your documents on its own and answers with sources. One click opens the original at the right passage.

    Learn more

  • Documents in your design

    Create Word, Excel and PowerPoint files in your company style and translate files including PDF, with your own terms and the layout intact.

    Learn more
See all features

Other industries

See AITEZA with your own documents.

In a short demo we show you how AITEZA works in your industry. Hosted in Germany, from 30 € per user per month.

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